Coincidentally, I've had to work with Disney for public events. You all know but for the lurkers, my wife and I run a Halloween Facebook group where he advertise and help plan public events each October. Disney is very particular about movies and you have to work with a second party for the licensing. For starters, you have to give them about 90 days notice for the event. Second, you have to lock in the date. Doesn't matter if the location gets carpet bombed, you have to stick to that date. No rescheduling. Next, you have to do a date that they permit. For example, Disney is super hard nosed about not licensing out the Nightmare Before Christmas after October 15. Can't do it before then? "**** you, try again next year" -Mickey Mouse.
Next you have to explain the nature of the event in full. If they don't like it in any way, it's no deal. Of course the biggest rule is that you can't make a profit from the showing. If you do, the Disney Death Eaters will find you. Surprisingly, they're not cool with charity events either. Doesn't matter if it's for paralyzed baby seals, they find out that anyone gets a large sum of money except them, they're coming to your house. So, if they approve the event and you legally acknowledge that they can make your life Hell if you break any of the rules, then comes the costs. Depending on demand and time of year, it fluctuates. Something like TNBC or Hocus Pocus in October will set you back about $800 PER SHOWING and there's also a deposit that's non-refundable and due as soon as the deal is closed. You then have until about 2 weeks out from the event to pay the rest or the deal's off.
Something I also have to say regarding this is that you're responsible for all your own equipment and they provide none of that. The "movie" is also a simple DVD if you don't already own it and you have to pay to send it back to them by a certain date. That's the kicker too... You basically have to pay Disney to show a group of people TNBC even if you're doing it for free and it's your own DVD because licensing is that much of a pain in the ass. Again, this is for ONE SHOWING of a 26 year old movie, I can't imagine what would need to be agreed on for Sora to be in Smash Bros.