i've rented rooms at ou in the past, there are fee listings for non-students, students, and clubs. there were rooms, such as the sooner room (that 1st floor small one we've had like 8 smash tournies in at this point) that was listed as free for students and clubs, while some are just free for clubs, and some charge all entities (just different pricing depending on student/club status).
naturally free tournaments get bigger turnouts. did we want this one to be free? if things have changed and the sooner room costs $ we'll have to charge a small 5 dollar venue fee anyway it seems.
if spring break does not work for you (speaking to everyone here), please suggest other possible dates. this needs to be at least 4 weeks away, and not during midterms. feb 25/mar 3 are possibilites, i guess.
also, since this is for a PR/in-state competition, i think a thread is unnecessary and will probably be more confusing than helpful. we should just info dump here. po owns the first post now, so we can always alter the title/content of the thread/first post with info for our next monthly.
edit: sooner room is still free for students to book - straight from the union's site:
Sooner Room
Room number 151
Square footage: 875
Capacity with banquet rounds layout: 48 people
Capacity with theater layout: 50 people
Capacity with classroom tables layout: 45 people
Capacity with reception layout: 75 people
Capacity with u-shape layout: 24 people
Capacity with conference layout: 28 people
Capacity with hollow square layout: 18 people
Student organization rates: no charge
University rates: no charge
Non-university rates: $65
double edit: there are also a ****ton of rooms on the 2nd floor that are free for clubs, a few of which are also free for students.
http://union.ou.edu/content/view/90/5/