Finding a venue

[slartibartfast42]

I have been thinking about hosting a tournament, but my biggest problem at the moment is finding a venue. Does anyone have suggestions as to what kinds of places are good for hosting tournaments, and how to find such places?

 

[Ojanya]

I have been thinking about hosting a tournament, but my biggest problem at the moment is finding a venue. Does anyone have suggestions as to what kinds of places are good for hosting tournaments, and how to find such places?

I think we both know where NOT to host one, don't we?

Wadsworth, Ohio.



I get sick everytime i think of that incident.

 

[slartibartfast42]

Wow, how ironic that you're the first person to post here XD.

Well, don't worry, the one WGWolverine went awol on had a a lot more people planning on going and didn't have a replacement venue that was still a decent distance away (when WG cancelled then a replacement venue was established, it went from a 1.5 hour drive from my house to a 5+ hour drive)

I still had a lot of fun at the replacement venue, and YOU are directly responsible for the tournament there you know. A shame you couldn't make it.

 

[Vyse]

Here's what I posted in a similar thread in this sub-forum not too long ago.
Although, this was more in regards to tournament pricing.

Well if you want a specific example, the tournament I'm advertising in my sig is going to be held in a community center.

When making enquiries, the trick is to try and justify a discount. Claim that you have a large amount of people coming (Something realistic) and ask if you can get a discount for hiring for the maximum amount of hours available per day of the event.

The community centre I'm using has two main halls. The North Hall and the South Hall.

The North Hall is smaller, and would accomodate roughly 50 people (Although it would be a squeeze). For the maximum amount of hours I could have it for, it was going to cost me around $300. That's discounted for having hired with them before (Established track record), and for hiring for the whole day.

However, a month out from the tourney, I've concluded that the current venue is far too small to accomodate everyone.

So I changed the booking to the South Hall. Which claims to seat twice the amount of people, and has 3 phase power avaliable for use. This booking is to cost me $500 (Discounted by $100), and is better suited to hosting the tournament.

You need to look around at your options.
Uni's, Schools, community halls.

Look at the floor plans, the space available. You need a reasonable idea of how many stations you're going to set up, and how many people are going to be there, and you want space. You don't want people to be cramped up.

Some venues may well be free, others may not. I've seen situations where people have been able to take advantage of university facilities for free.

Churches, Community Halls, Schools, YMCA's?
All relatively available and relatively cheap.

Use the internet, try searching for venues in your city.




Coincidentally, what happened in Wadsworth, Ohio?
: /

 

[slartibartfast42]

I'm not quite sure on the details, but Beab was planning a tournament for melee, people were going to come from out of state, etc... At the last second, the people who ran the venue went back on the offer or something, I'm not quite sure, but it was canceled. Luckily someone else stepped up with a new venue 20 or so minutes away from the first one within the day of it being canceled. Beab feels all bad for having to go back of his plans, but I'm grateful that he planned the first one, because if it weren't for him, the replacement would not have happened. Unfortunately, Beab was unable to come to the replacement... A shame as I'm pretty sure he still has no tourney experience

But in his defense, someone else canceled a much bigger tournament just under a month before he canceled his. But I didn't care about that because it was brawl XD.

Anyway, thanks for the tip, a google maps search has yielded no community centers... But I'm thinking I'll ask at my local library, which I just remembered has a large empty room. That may be open for use... I'm not sure. More suggestions are still open.

 

[Vyse]

I'm not quite sure on the details, but Beab was planning a tournament for melee, people were going to come from out of state, etc... At the last second, the people who ran the venue went back on the offer or something, I'm not quite sure, but it was canceled. Luckily someone else stepped up with a new venue 20 or so minutes away from the first one within the day of it being canceled. Beab feels all bad for having to go back of his plans, but I'm grateful that he planned the first one, because if it weren't for him, the replacement would not have happened. Unfortunately, Beab was unable to come to the replacement... A shame as I'm pretty sure he still has no tourney experience

But in his defense, someone else canceled a much bigger tournament just under a month before he canceled his. But I didn't care about that because it was brawl XD.

Anyway, thanks for the tip, a google maps search has yielded no community centers... But I'm thinking I'll ask at my local library, which I just remembered has a large empty room. That may be open for use... I'm not sure. More suggestions are still open.

Ah well.
At least it happened either way.

Keep us posted on your endeavours then